AGM Cofnodion / Minutes, Mai / May 2017

CYNGOR CYMUNED LLANGATHEN / LLANGATHEN COMMUNITY COUNCIL

Cofnodion Cyfarfod Cyffredinol Blynyddol Cyngor Cymuned Llangathen a gynhaliwyd ddydd Llun  Mai 2017 yn yr Ystafell Ddarllen, Cwrt-henri.

Minutes of the Annual General Meeting of Llangathen Community Council held on Monday, 8th  May 2017, at the Reading Rooms, Court Henry.

Presennol / Present:  Cyng/Cllrs.: M. Wynne (chair), E. Morgan, C. Moses, L. Hughes, M. Williams and A. Davies.

Hefyd yn presennol / In attendance were County Cllr. Cefin Campbell and M. Rees (clerk).

17/01 DATGANIADAU O FUDDIANT / DECLARATIONS OF INTEREST

Dros y flwyddyn flaenorol, cofrestrwyd y datganiadau o fuddiant canlynol:

Over the previous year, the following declarations of interest were registered:

  •     Cyng. / Cllr. C. Moses  - Cais Cynllunio / Planning Application E/34266  Rhif Cof./Min Ref: 16/20
  •    Cyng / Cllr. L. Hughes  - Hen Adeilad / Old Building GPO Rhif Cof./Min Ref: 16/36 (4)
  •    Cyng / Cllr. L. Hughes  - Hen Adeilad / Old Building GPO Rhif Cof./Min Ref: 16/41(13)
  •    Cyng / Cllr. L. Hughes  - Hen Adeilad / Old Building GPO Rhif Cof./Min Ref: 16/52 (9)
  •    Cyng / Cllr. L. Hughes  - Rhoddion/Donations – Ysgol Cwrt Henri School Rhif Cof./Min Ref: 16/58
  •    Cyng / Cllr  M. Williams  Rhoddion/Donations – Cylch Meithrin Cwrt Henri
  •     Rhif Cof./Min Ref: 16/58

17/02 YMDDIHEURIADAU / APOLOGIES

There were no apologies for absence.

17/03 COFNODION / MINUTES

Cynigiwyd gan Cyng. M. Wynne ac eiliwyd gan Cyng. E. Morgan fod cofnodion y Cyfarfod Cyffredinol Blynyddol a gynhaliwyd ddydd Mawrth 17 Mai 2016 yn cael eu derbyn fel cofnod cywir o’r trafodion.

It was proposed by Cllr. M. Wynne and seconded by Cllr. E. Morgan that the minutes of the 2016 Annual General Meeting held on 17th May 2016 be accepted as a correct record of the proceedings.

17/04 DATGANIAD O GYFRIFON / STATEMENT OF ACCOUNTS

Dosbarthwyd a thrafodwyd copïau o’r cyfrifon ar gyfer y flwyddyn a ddaeth i ben ar 31 Mawrth 2017.  Roedd y rhain wedi’u harchwilio gan Mr D. G. Morris. Cynigiwyd gan y Cyng. M. Williams, ac eiliwyd gan y Cyng. L. Hughes y dylid derbyn bod y datganiad o gyfrifon yn gywir.

Copies of the accounts were circulated and discussed for the year ended 31st March 2017.  These had been audited by Mr D.G.Morris.  It was proposed by Cllr. M. Williams and seconded by Cllr. L. Hughes that the statement of accounts be accepted as correct.

17/05 ASESIAD RISG / RISK ASSESSMENT

It was resolved that there be no amendments to the Risk Assessment and that the policy continued.

17/06 DATGANIAD LLYWODRAETHU BLYNYDDOL / ANNUAL GOVERNANCE STATEMENT

Darllenwyd yn uchel y Datganiad Llywodraethu Blynyddol ac fe’i trafodwyd gan yr aelodau. Cynigiwyd gan y Cyng. M. Williams ac eiliwyd gan y Cyng. M. Wynne y dylai gael ei gymeradwyo gan y cyngor.

The Annual Governance Statement was read out and discussed by members. It was proposed by Cllr. M. Williams and seconded by Cllr. M. Wynne that it be approved by the council.

17/07 PENODI ARCHWILYDD MEWNOL / APPOINTMENT OF INTERNAL AUDITOR

It was resolved that the services of the internal auditor Mr D Morris be continued.  However, it was deemed courteous to write to Mr Morris to ensure he was happy to continue.

17/08 PENODI CADEIRYDD / APPOINTMENT OF CHAIRMAN

It was proposed by Cllr. M. Williams and seconded by Cllr. E. Morgan that Cllr. C. Moses takes up the position as chair for the coming 2017 / 2018 year.  Cllr. Moses duly accepted this position and at this point thanked Cllr. Wynne for his diligent work over the previous year. The clerk was also thanked for her work.

17/09 PENODI IS-CADEIRYDD / APPOINTMENT OF VICE CHAIR

Cynigiwyd gan y Cyng. M. Williams ac eiliwyd gan y Cyng. L. Hughes bod y Cyng. A. Davies yn cael ei benodi’n Is-Gadeirydd.  Derbyniodd Cyng. A. Davies y swydd a diolchodd i’r aelodau.

It was proposed by Cllr. M. Williams and seconded by Cllr. L. Hughes that Cllr. A. Davies be appointed as Vice Chairman.  Cllr. A. Davies accepted the post and thanked members.

17/10 AELODAETH / MEMBERSHIP AFFILIATION

Cynigiwyd gan y Cyng. L. Hughes ac eiliwyd gan y Cyng. C. Moses y dylai’r pwyllgor barhau â’i aelodaeth o Un Llais Cymru ac mai’r Cadeirydd a’r Is-gadeirydd ddylai fod y cynghorwyr enwebedig i’w cynrychioli yng nghyfarfodydd chwarterol y pwyllgor ardal. Nhw hefyd ddylai gael y cylchlythyrau, y bwletinau a’r hysbysiadau am gyfarfodydd ac ati.

It was proposed by Cllr. L. Hughes and seconded by Cllr. C. Moses to continue affiliation to Un Llais Cymru and that the chairman and vice-chairman be the nominated councillors to represent quarterly Area Committee meetings and to receive newsletters, bulletins and meeting notifications etc.

17/11  PENODI CYNRYCHIOLWYR AR GYFER AMRYWIOL GYRFF / TO APPOINT REPRESENTATIVES FOR VARIOUS BODIES

  • i.  Ystafell Ddarllen Cwrt Henri Reading Room  -  Cyng. / Cllr. M. Williams
  • ii. Un Llais Cymru – Cyng. / Cllr.  C. Moses a / and A. Davies
  • iii. Ysgol Cwrt Henri School – Dim cynrychiolwyr ar hyn o bryd / No representatives at this stage
  • iv.  Neuadd Llangathen Hall – Cyng. / Cllr. C. Moses

DYDDIAD Y CYFARFOD NESAF / DATE OF NEXT MEETING

Penderfynwyd y byddai Cyfarfod Cyffredinol Blynyddol nesaf Cyngor Cymuned Llangathen yn cael ei gyhoeddi ym mis Mawrth 2018.

It was resolved that the next Annual General Meeting of Llangathen Community Council would be announced in March 2018.

Llofnod / Signed…………………………….

 Dyddiad / Date………………………………….