AGM – Tuesday, 21st May 2013

CYNGOR CYMUNED LLANGATHEN

LLANGATHEN COMMUNITY COUNCIL

Minutes of the Annual General Meeting of Llangathen Community Council held on Tuesday, 21st  May 2013, at the Reading Rooms, Court Henry.

 

Present: Cllrs: G.Davies (chair),  M.Williams, E.Morgan, C.Moses and L.Hughes.

In attendance were County Cllr. Cefin Campbell and M.Rees (clerk).

 

13/01 DECLARATIONS OF INTEREST

 

There were no declarations of interest.

 

13/02 APOLOGIES

 

Apologies for absence were received from Cllr. H. James.

 

13/03  MINUTES

 

It was proposed by Cllr. M. Williams and seconded by Cllr. E. Morgan that the minutes of the 2012 Annual General Meeting be accepted as a correct record of the proceedings.

 

13/04 RISK ASSESSMENT

 

A copy of the Risk Assessment relevant to Llangathen Community Council was circulated for inspection by members.  No amendments were made. It was proposed by Cllr. G.Davies and seconded by Cllr. E. Morgan that the policy be continued.

 

13/05 STATEMENT OF ACCOUNTS

 

Copies of the accounts were circulated and discussed for the year ended 31st March 2013.  These had been audited by Mr D. G. Morris.  It was proposed by Cllr. G. Davies and seconded by Cllr. L. Hughes that the statement of accounts be accepted as correct.

 

13/06 ANNUAL GOVERNANCE STATEMENT

 

The Annual Governance Statement was read out and discussed by members. It was proposed by Cllr. G. Davies and seconded by Cllr. L. Hughes that it be approved by the council.

 

13/07 APPOINTMENT OF CHAIRMAN

 

Cllr. M. Williams was the appointed vice-chairman and therefore it was agreed by council that he take up the role as chairman.  As outgoing chair, Cllr. G. Davies thanked all Councillors for their support over the previous year and especially thanked County Councillor Cefin Campbell and the Clerk, Mrs M Rees.  Cllr. Davies handed over the role of chairman to Cllr. M. Williams and felt confident that he would fulfil the position in a competent manner.

Cllr. M. Williams thanked Cllr. G. Davies for his commitment over the last year and also thanked his colleagues for nominating him as chairman.

13/08 APPOINTMENT OF VICE CHAIR

 

It was proposed by Cllr. L. Hughes and seconded by Cllr. E. Morgan  that Cllr. C. Moses be appointed as vice-chairman.  Cllr. Moses accepted the post and thanked members.

 

13/09 MEMBERSHIP AFFILIATION

 

It was proposed by Cllr. G. Davies and seconded by Cllr. E. Morgan to continue affiliation to Un Llais Cymru and that the chairman and vice-chairman be the nominated councillors to represent quarterly Area Committee meetings and to receive newsletters, bulletins and meeting notifications etc. Also, it was agreed by council that membership to CTA (Carmarthenshire Tourist Association) be continued as they were hosting the community website.

 

13/10 TO APPOINT REPRESENTATIVES FOR VARIOUS BODIES

 

i.  Court Henry Reading Room  -  Cllr. M. Williams

ii. Un Llais Cymru – Cllr. M. Williams and Cllr. C. Moses

iii. Court Henry School – Cllr. L. Hughes

 

DATE AND TIME OF NEXT ANNUAL GENERAL MEETING

 

It was resolved that the next Annual General Meeting of Llangathen Community Council would be announced in March 2014.

.                       Signed…………………………………….       Date………………………………………..