CYNGOR CYMUNED LLANGATHEN / LLANGATHEN COMMUNITY COUNCIL
Cofnodion Cyfarfod Blynyddol Cyngor Cymuned Llangathen a gynhaliwyd ddydd Mawrth Mai 18, 2021. Cyfarfod “virtual” yn defnyddio’r fformat “Zoom”.
Minutes of the Annual Meeting of Llangathen Community Council held on Tuesday, 18th May 2021. A virtual meeting using the format “Zoom” system .
Presennol / Present: Cyng/Cllrs.: B. Jones (chair) A. Davies, C. Moses, E. Morgan, M. Williams, L. Hughes and E. Rees.
Hefyd yn presennol / In attendance Mrs M.Rees (clerc / clerk)
21/01 YMDDIHEURIADAU / APOLOGIES
Cafwyd ymddiheuriadau am absenoldeb gan / Apologies for absence were received from Cyng. / Cllr. Cefin Campbell.
21/02 DATGANIADAU O FUDDIANT / DECLARATIONS OF INTEREST
Dros y flwyddyn flaenorol (Tachwedd 2020 – Mai 2021) cofrestrwyd y datganiadau o fuddiant canlynol:
Datganodd y Cyng. A. Davies ddiddordeb yn eitem 20/54 (2) yn Gohebiaeth ac eitem 20/55 (7) Cyfrifon i’w Talu.
Over the previous year (November 2020 – May 2021) the following declaration of interest was registered:
Cllr. A. Davies declared an interest in item 20/54 (2) in correspondence and item 20/55 (7) Accounts for payment.
Cyfarfod mis Mai 2021/ May 2021 meeting
Cyng / Cllr A. Davies – eitem agenda / agenda item 6 – rhif cofnodion/minute reference 20/54 (2) a / and 20/55 (7) Donation to Royal British Legion / in memory of D T Davies OBE MM
21/03 COFNODION / MINUTES
Cynigiwyd gan Cyng. C. Moses ac eiliwyd gan Cyng. E. Rees fod cofnodion y Cyfarfod Blynyddol a gynhaliwyd ddydd Mawrth 17 Tachwedd 2020 yn cael eu derbyn fel cofnod cywir o’r trafodion.
It was proposed by Cllr. C. Moses and seconded by Cllr. E. Rees that the minutes of the Annual Meeting held on 17th November 2020 be accepted as a correct record of the proceedings.
21/04 DATGANIAD O GYFRIFON / STATEMENT OF ACCOUNTS
Roedd copïau o’r cyfrifon wedi cael ei danfon ar gyfer y flwyddyn a ddaeth i ben ar 31 Mawrth 2021. Roedd y rhain wedi’u harchwilio gan Mr D. G. Morris. Yn dilyn trafodaeth am y cyfrifon, cynigiodd y Cyng. E. Morgan, ac eiliwyd gan y Cyng. C. Moses y dylid derbyn bod y datganiad o gyfrifon yn gywir.
Copies of the accounts had been forwarded to Cllrs for the year ended 31st March 2021. These had been audited by Mr D.G.Morris. Following a discussion regarding the accounts, it was proposed by Cllr. E. Morgan and seconded by Cllr. C. Moses that the statement of accounts be accepted as correct.
21/05 ASESIAD RISG / RISK ASSESSMENT
Trafodwyd yr Asesiad Risg a chytunwyd yn unfrydol y dylai pob cofnod barhau heb unrhyw ddiwygiad.
The Risk Assessment was discussed and it was unanimously agreed that all entries should remain with no amendments.
21/06 DATGANIAD LLYWODRAETHU BLYNYDDOL / ANNUAL GOVERNANCE STATEMENT
Darllenwyd yn uchel y Datganiad Llywodraethu Blynyddol ac fe’i trafodwyd gan yr aelodau. Cynigiwyd gan y Cyng. E. Morgan ac eiliwyd gan y Cyng. M. Wynne y dylai gael ei gymeradwyo gan y cyngor.
The Annual Governance Statement was read out and discussed by members. It was proposed by Cllr. E. Rees and seconded by Cllr. B. Jones that it be approved by the council.
21/07 PENODI ARCHWILYDD MEWNOL / APPOINTMENT OF INTERNAL AUDITOR
Penderfynwyd y dylid parhau i ymgymryd â gwasanaethau’r archwilydd mewnol, sef Mr D Morris. Gan fod Mr Morris wedi cytuno’n ffurfiol i’r rôl hon ym mis Tachwedd 2020 (o ganlyniad i COVID-19), penderfynwyd mai’r peth gorau fyddai gofyn i Mr Morris gytuno’n swyddogol i’r rôl unwaith eto er mwyn i’r cyngor fod ‘nôl ar y llwybr cywir ar gyfer cael cytundebau blynyddol. Y clerc i ysgrifennu at Mr Morris.
It was resolved that the services of the internal auditor Mr D Morris be continued. As Mr Morris had formally agreed to this role in November 2020 (due to COVID 19) it was deemed best to ask Mr Morris again for his official agreement to the role so that the council would be back on track to receiving annual agreements. The clerk to write to Mr Morris.
21/08 PENODI CLERC/SWYDDOG ARIANNOL CYFRIFOL / APPOINT CLERK / RESPONSIBLE FINANCIAL OFFICER
Cytunwyd yn unfrydol i ailbenodi M. Rees yn Glerc/Swyddog Ariannol Cyfrifol
It was unanimously agreed to re-appoint M. Rees as Clerk/RFO
21/09 AMODAU GWAITH Y CLERC / CLERKS WORKING CONDITIONS
Trafododd bawb y dogfennau canlynol:
The following documents were discussed by all:
Contract Gwaith y Clerc Y Swydd-ddisgrifiad Graddau Cyflog
Y Polisi Cwyn Gyflogaeth Y Polisi Gwerthuso
Clerks Work Contract Job Description Pay Scales
Grievance Policy Appraisal Policy
Gan fod angen cael cyngor ar rai o’r eitemau hyn, cytunwyd yn unfrydol y dylai’r Cynghorwyr canlynol wneud trefniadau i gael yr wybodaeth briodol a chytuno arni gyda’r clerc:
y Cyng. B. Jones, y Cyng. A Davies a’r Cyng. E. Rees
Ar yr adeg hon, diolchwyd i’r clerc am ei gwaith ac, yn gyfnewid am hyn, cynigiodd y clerc ei gwerthfawrogiad o’r cymorth yr oedd pob Cynghorydd yn ei roi iddi.
As advice was needed on some of these items, it was unanimously agreed that the following Councillors make arrangements to obtain the appropriate information and agree with the clerk:
Cllr. B. Jones, Cllr. A Davies and Cllr. E. Rees
At this point the clerk was thanked for her work and in return the clerk offered her appreciation to the support every Councillor offered her.
21/09 PENODI CADEIRYDD / APPOINTMENT OF CHAIRMAN
Cynigiodd y Cyng. M. Williams y dylai’r Cyng. B. Jones gael ei ailethol yn gadeirydd ar gyfer y flwyddyn 2021-2022 i ddod, ac eiliwyd hynny gan y Cyng. E. Morgan. Derbyniodd y Cyng. B. Jones y swydd yn briodol. Ar yr adeg hon diolchwyd o galon i’r Cyng. Jones am ei rôl o fod yn gadeirydd, a oedd eisoes wedi cael ei hymestyn o ganlyniad i COVID-19.
It was proposed by Cllr. M. Williams and seconded by Cllr. E. Morgan that Cllr. B. Jones be re-elected as chairperson for the coming 2021 / 2022 year. Cllr. B. Jones duly accepted this position. At this point Cllr. Jones was sincerely thanked for her role as chair which had already been extended due to COVID 19.
21/09 PENODI IS-CADEIRYDD / APPOINTMENT OF VICE CHAIR
Cynigiwyd gan y Cyng. A. Davies ac eiliwyd gan y Cyng. B. Jones bod y Cyng. E. Rees yn cael ei benodi’n Is-Gadeirydd. Derbyniodd Cyng. E. Rees y swydd a diolchodd i’r aelodau.
It was proposed by Cllr. A. Davies and seconded by Cllr. B. Jones that Cllr. E. Rees be appointed as Vice Chairman. Cllr. E. Rees accepted the post and thanked members.
21/10 AELODAETH / MEMBERSHIP AFFILIATION
Cynigiwyd gan y Cyng. A. Davies ac eiliwyd gan y Cyng. L. Hughes y dylai’r pwyllgor barhau â’i aelodaeth o Un Llais Cymru ac hefyd SLCC (Society of Local Council Clerks) mai’r Cadeirydd a’r Is-gadeirydd ddylai fod y cynghorwyr enwebedig i’w cynrychioli yng nghyfarfodydd chwarterol y pwyllgor ardal. Nhw hefyd ddylai gael y cylchlythyrau, y bwletinau a’r hysbysiadau am gyfarfodydd ac ati.
It was proposed by Cllr. A. Davies and seconded by Cllr. L. Hughes to continue affiliation to Un Llais Cymru and SLCC (Society for Local Council Clerks) and that the chairman and vice-chairman be the nominated councillors to represent quarterly Area Committee meetings and to receive newsletters, bulletins and meeting notifications etc.
21/11 PENODI CYNRYCHIOLWYR AR GYFER AMRYWIOL GYRFF / TO APPOINT REPRESENTATIVES FOR VARIOUS BODIES
i. Ystafell Ddarllen Cwrt Henri Reading Room – Cyng. / Cllr. M. Williams
ii. Un Llais Cymru – Cyng. / Cllr. B. Jones a/and Cyng / Cllrs E. Rees
iii. Ysgol Cwrt Henri School – Cyng / Cllr. B. Jones
iv. Neuadd Llangathen Hall – Cyng. / Cllr. C. Moses
DYDDIAD Y CYFARFOD NESAF / DATE OF NEXT MEETING
Penderfynwyd y byddai Cyfarfod Blynyddol nesaf Cyngor Cymuned Llangathen yn cael ei gynnal ddydd Mawrth, 17 Mai 2022.
It was resolved that the next Annual General Meeting of Llangathen Community Council would be held on Tuesday, 17th May 2022.
Llofnod / Signed…………………………….
Dyddiad / Date………………………………….