CYNGOR CYMUNED LLANGATHEN
LLANGATHEN COMMUNITY COUNCIL
Cofnodion Cyfarfod Blynyddol Cyngor Cymuned Llangathen a gynhaliwyd ddydd Mawrth Mai 16, 2023 yn Yr Ystafell Ddarllen, Cwrt Henri.
Minutes of the Annual Meeting of Llangathen Community Council held on Tuesday, 16th May 2023 in The Reading Room, Court Henry.
Presennol / Present: Cyng/Cllrs.: E. Rees (cadeirydd/chair), E.Morgan, L. Hughes, Ann Davies, B. Jones, C. Moses, Anjuli Davies.
Hefyd yn presennol / In attendance Cllr. Hefin Jones, Mrs M. Rees (clerc / clerk) ac un aelod o’r cyhoedd / one member of the public.
23/01 YMDDIHEURIADAU / APOLOGIES
Nid oedd unrhyw ymddiheuriadau am absenoldeb. There were no apologies for absence.
23/02 DATGANIADAU O FUDDIANT / DECLARATIONS OF INTEREST
Dros y flwyddyn flaenorol cofrestrwyd y datganiadau o fuddiant canlynol:
Datganodd y Cyng. Ann Davies ddiddordeb yn eitem 22/28 – Cyfrifon i’w talu – Y Lleng Brydeinig Frenhinol.
Datganodd y Cyng. L. Hughes ddiddordeb yn eitem 22/61 – Bute Energy/Green Gen
Over the previous year, the following declarations of interest were registered:
Cllr. Ann Davies declared an interest in item 22/28 – Accounts for payment – The Royal British Legion.
Cllr. L. Hughes declared an interest in item 22/61 Bute Energy/Green Gen
23/03 COFNODION / MINUTES
Cynigiwyd gan Cyng. E. Rees ac eiliwyd gan Cyng. C. Moses fod cofnodion y Cyfarfod Blynyddol a gynhaliwyd ddydd Mawrth 17 Mai 2022 yn cael eu derbyn fel cofnod cywir o’r trafodion.
It was proposed by Cllr. E. Rees and seconded by Cllr. C. Moses that the minutes of the Annual Meeting held on 17thMay 2022 be accepted as a correct record of the proceedings.
23/04 DATGANIAD O GYFRIFON / STATEMENT OF ACCOUNTS
DATGANIAD LLYWODRAETHU BLYNYDDOL / ANNUAL GOVERNANCE STATEMENT
Roedd y clerc wedi darparu taflen gysoni banc i gynghorwyr yn nodi derbynebau a gwariant ar gyfer y flwyddyn ariannol hyd at 31/3/23. Nid oedd y cyngor yn gallu symud ymlaen gyda chymeradwyo’r cyfrifon gan nad oedd Archwilio Cymru wedi anfon y pecyn archwilio blynyddol allan. Roedd yr holl ddeunyddiau cyfrif gyda’r archwilydd mewnol a oedd yn aros am fanylion o Archwilio Cymru.
The clerk had provided Councillors with a bank reconciliation sheet indicating receipts and expenditure for the financial year to 31/3/23. The council were unable to move forward with the approving of the accounts as Wales Audit had not sent out the annual audit pack. All account materials were with the internal auditor who was awaiting details from Wales Audit.
23/05 ASESIAD RISG / RISK ASSESSMENT
Trafodwyd yr Asesiad Risg a chytunwyd yn unfrydol i wneud un newid bach. “ Cyflwyno treuliau a chyflogau’r clercod i’r cyngor ym mhob cyfarfod”. Dylai pob cofnod arall aros heb unrhyw newidiadau. Llofnododd y cadeirydd y ddogfen Asesiad Risg.
The Risk Assessment was discussed and it was unanimously agreed that one small amendment be made. “ The clerks expenses and salary be presented to council at every meeting”. All other entries should remain with no amendments. The chair signed the Risk Assessment document.
23/07 PENODI ARCHWILYDD MEWNOL / APPOINTMENT OF INTERNAL AUDITOR
Penderfynwyd y dylid parhau i ymgymryd â gwasanaethau’r archwilydd mewnol, sef Mr D Morris.
Y clerc i ysgrifennu at Mr Morris i ofyn a fyddai’n barod i barhau fel archwilydd mewnol y cyngor.
It was resolved that the services of the internal auditor Mr D Morris be continued.
The clerk to write to Mr Morris and ask if he would be prepared to continue as the council’s internal auditor.
23/08 PENODI CLERC/SWYDDOG ARIANNOL CYFRIFOL / APPOINT CLERK / RESPONSIBLE FINANCIAL OFFICER
Cytunwyd yn unfrydol i ailbenodi M. Rees yn Glerc/Swyddog Ariannol Cyfrifol
It was unanimously agreed to re-appoint M. Rees as Clerk/RFO
23/09 AMODAU GWAITH Y CLERC / CLERKS WORKING CONDITIONS
Roedd gwerthusiad blynyddol y clerc wedi’i gwblhau ac wedi’i gymeradwyo gan y cyngor. Llofnodwyd y ddogfen gan y cadeirydd, yr is-gadeirydd a’r clerc.
Diolchwyd i’r clerc gan bawb am ei gwaith parhaus.
The clerks annual appraisal had been completed and was approved by council. The document was duly signed by the chair, vice-chair and clerk.
The clerk was thanked by all for her continued work.
23/10 PENODI CADEIRYDD / APPOINTMENT OF CHAIRPERSON
Cynigiwyd gan y Cyng. Ann Davies ac eiliwyd gan y Cyng. E. Rees bod y Cyng. C. Moses yn cael ei benodi’n Gadeirydd. Derbyniodd Cyng. C. Moses y swydd a diolchodd i’r aelodau.
Diolchwyd yn ddiffuant i’r Cynghorydd Eiryl Rees am y gwaith diwyd yr oedd wedi’i wneud i rôl y Cadeirydd yn ystod y flwyddyn diwethaf. Roedd y clerc yn hynod ddiolchgar am ei chefnogaeth.
It was proposed by Cllr. Ann Davies and seconded by Cllr. E. Rees that Cllr. C. Moses be appointed as Chair. Cllr. C. Moses accepted the post and thanked members. Councillor Eiryl Rees was thanked most sincerely for her diligent work she had brought to the role of Chair over the last year. The clerk was most thankful for her support.
23/11 PENODI IS-CADEIRYDD / APPOINTMENT OF VICE CHAIR
Cynigiwyd gan y Cyng. Ann Davies ac eiliwyd gan y Cyng. L. Hughes bod y Cyng. Anjuli Davies yn cael ei phenodi’n Is-Gadeirydd. Derbyniodd Cyng. Anjuli Davies y swydd a diolchodd i’r aelodau.
It was proposed by Cllr. Ann Davies and seconded by Cllr. L. Hughes that Cllr. Anjuli Davies be appointed as Vice Chair. Cllr. Anjuli Davies accepted the post and thanked members.
23/12 AELODAETH / MEMBERSHIP AFFILIATION
Cytunwyd yn unfrydol i barhau ag aelodaeth o Un Llais Cymru ac hefyd SLCC (Society of Local Council Clerks) ac mai’r Cadeirydd a’r Is-gadeirydd ddylai fod y cynghorwyr enwebedig i’w cynrychioli yng nghyfarfodydd chwarterol y pwyllgor ardal. Nhw hefyd ddylai gael y cylchlythyrau, y bwletinau a’r hysbysiadau am gyfarfodydd ac ati.
It was unanimously agreed to continue affiliation to Un Llais Cymru and SLCC (Society for Local Council Clerks) and that the chairman and vice-chairman be the nominated councillors to represent quarterly Area Committee meetings and to receive newsletters, bulletins and meeting notifications etc.
23/13 PENODI CYNRYCHIOLWYR AR GYFER AMRYWIOL GYRFF / TO APPOINT REPRESENTATIVES FOR VARIOUS BODIES
i. Ystafell Ddarllen Cwrt Henri Reading Room – Cyng. / Cllr. Ann Davies
ii. Un Llais Cymru – Cyng. Cllrs C. Moses a Anjuli Davies
iii. Ysgol Cwrt Henri School – Cyng / Cllr. B. Jones
iv. Neuadd Llangathen Hall – Cyng. / Cllr. C. Moses
DYDDIAD Y CYFARFOD NESAF / DATE OF NEXT MEETING
Penderfynwyd y byddai Cyfarfod Blynyddol nesaf Cyngor Cymuned Llangathen yn cael ei gynnal ddydd Mawrth, 21Mai 2024.
It was resolved that the next Annual General Meeting of Llangathen Community Council would be held on Tuesday, 21st May 2024.
Llofnod / Signed…………………………….
Dyddiad / Date………………………………….