DRAFT
CYNGOR CYMUNED LLANGATHEN
LLANGATHEN COMMUNITY COUNCIL
Cofnodion Cyfarfod Blynyddol Cyngor Cymuned Llangathen a gynhaliwyd ddydd Mawrth Mai 21, 2024 yn Yr Ystafell Ddarllen, Cwrt Henri.
Minutes of the Annual Meeting of Llangathen Community Council held on Tuesday, 21st May 2024 in The Reading Room, Court Henry.
Presennol / Present: Cyng/Cllrs.: C. Moses (cadeirydd/chair), E. Rees, Ann Davies, A. Hughes, Anjuli Davies, E. Morgan and B. Jones.
Hefyd yn presennol / In attendance Cllr. Hefin Jones and Mrs M. Rees (clerc / clerk).
24/01 YMDDIHEURIADAU / APOLOGIES
Cafwyd ymddiheuriadau am absenoldeb gan / appologies for absence from: Cyng/Cllr O. Gruffydd.
24/02 DATGANIADAU O FUDDIANT / DECLARATIONS OF INTEREST
Dros y flwyddyn flaenorol cofrestrwyd y datganiadau o fuddiant canlynol / over the previous year, the following declarations of interest were registered:
Datganodd y Cyng. Ann Davies ddiddordeb yn eitem 23/19 – Rhodd/Donation i/to Court Henry Short Mat Bowls Club.
Datganodd y Cyng. Owain Gruffydd ddiddordeb yn eitem 23/31 – Cyfrifon i’w talu – Trywydd
Datganodd y Cyng. Anjuli Davies diddordeb yn eitem 23/65 – Green Gen
Cllr. Ann Davies declared an interest in the donation made to Court Henry Short Mat Bowls Club – 23/19
Cllr. Owain Gruffydd declared an interest in the payment to Trywydd – 23/31
Cllr. Anjuli Davies declared an interest in the Green Gen correspondence – 23/65
24/03 COFNODION / MINUTES
Cynigiwyd gan Cyng. B. Jones ac eiliwyd gan Cyng. Anjuli Davies fod cofnodion y Cyfarfod Blynyddol a gynhaliwyd ddydd Mawrth 16 Mai 2023 yn cael eu derbyn fel cofnod cywir o’r trafodion.
It was proposed by Cllr. B. Jones and seconded by Cllr. Anjuli Davies that the minutes of the Annual Meeting held on 16th May 2023 be accepted as a correct record of the proceedings.
24/04 ASESIAD RISG / RISK ASSESSMENT
Trafodwyd yr Asesiad Risg. Cytunwyd yn unfrydol nad oedd angen unrhyw newidiadau. Llofnododd y cadeirydd y ddogfen Asesiad Risg.
The Risk Assessment was discussed. It was unanimously agreed that no amendment were required. The chair signed the Risk Assessment document.
24/05 DATGANIAD O GYFRIFON / STATEMENT OF ACCOUNTS
The accounts were presented to council. The internal auditor, Mr D Morris had inspected and audited the accounts. All queries were answered by the RFO. It was unanimously agreed to accept the statement of accounts as being correct. The RFO will arrange for the notice of public inspection rights to be displayed in the notice board and website.
24/06 DATGANIAD LLYWODRAETHU BLYNYDDOL / ANNUAL GOVERNANCE STATEMENT
Trafodwyd a gymeradwywyd gan y Cyngor y Datganiad Llywodraethu Blynyddol
The Annual Governance Statement was discussed and agreed by council.
24/07 COUNCIL APPROVAL AND CERTIFICATION OF ACCOUNTS 2023/2024
Cytunwyd yn unfrydol gan yr holl aelodau oedd yn bresennol i gymeradwyo’r Datganiad Cyfrifyddu a Llywodraethu Blynyddol 2023 / 2024. Llofnododd y cadeirydd a’r SAC y Ffurflen Flynyddol.
It was unanimously agreed by all members present to approve the Accounting Statement and Annual Governance 2023 / 2024. The chair and RFO duly signed the Annual Return.
24/08 PENODI ARCHWILYDD MEWNOL / APPOINTMENT OF INTERNAL AUDITOR
Penderfynwyd y dylid parhau i ymgymryd â gwasanaethau’r archwilydd mewnol, sef Mr D Morris.
Y clerc i ysgrifennu at Mr Morris i ofyn a fyddai’n barod i barhau fel archwilydd mewnol y cyngor.
It was resolved that the services of the internal auditor Mr D Morris be continued.
The clerk to write to Mr Morris and ask if he would be prepared to continue as the council’s internal auditor.
24/09 PENODI CLERC/SWYDDOG ARIANNOL CYFRIFOL / APPOINT CLERK / RESPONSIBLE FINANCIAL OFFICER
Cytunwyd yn unfrydol i ailbenodi M. Rees yn Glerc/Swyddog Ariannol Cyfrifol
It was unanimously agreed to re-appoint M. Rees as Clerk/RFO
24/10 AMODAU GWAITH Y CLERC / CLERKS WORKING CONDITIONS
Roedd gwerthusiad blynyddol y clerc wedi’i gwblhau ac wedi’i gymeradwyo gan y cyngor. Llofnodwyd y ddogfen gan y cadeirydd, yr is-gadeirydd a’r clerc.
Diolchwyd i’r clerc gan bawb am ei gwaith parhaus.
The clerks annual appraisal had been completed and was approved by council. The document was duly signed by the chair, vice-chair and clerk.
The clerk was thanked by all for her continued work.
24/11 PENODI CADEIRYDD / APPOINTMENT OF CHAIRPERSON
As Clllr Anjuli Davies was the appointed Vice Chair, it was unanimously agreed to appoint her as the chairperson for 2024 / 2025. Cllr Davies accepted the position. It was agreed by all that Cllr Moses, as outgoing chair had carried out his role in an effective manner and was thanked by all for his attentive work. The clerk was grateful for his support during the year.
24/12 PENODI IS-CADEIRYDD / APPOINTMENT OF VICE CHAIR
Cynigiwyd gan y Cyng. B. Jones ac eiliwyd gan y Cyng. Ann Davies bod y Cyng. O. Gruffydd yn cael ei benodi’n Is- Gadeirydd.
It was proposed by Cllr; B. Jones and seconded by Cllr. Ann Davies that Cllr O. Gruffydd be appointed as Vice Chair. The clerk to contact Cllr. Gruffydd regarding this position.
24/12 AELODAETH / MEMBERSHIP AFFILIATION
Cytunwyd yn unfrydol i barhau ag aelodaeth o Un Llais Cymru ac hefyd SLCC (Society of Local Council Clerks) ac mai’r Cadeirydd a’r Is-gadeirydd ddylai fod y cynghorwyr enwebedig i’w cynrychioli yng nghyfarfodydd chwarterol y pwyllgor ardal. Nhw hefyd ddylai gael y cylchlythyrau, y bwletinau a’r hysbysiadau am gyfarfodydd ac ati.
It was unanimously agreed to continue affiliation to Un Llais Cymru and SLCC (Society for Local Council Clerks) and that the chairman and vice-chairman be the nominated councillors to represent quarterly Area Committee meetings and to receive newsletters, bulletins and meeting notifications etc.
24/13 PENODI CYNRYCHIOLWYR AR GYFER AMRYWIOL GYRFF / TO APPOINT REPRESENTATIVES FOR VARIOUS BODIES
i. Ystafell Ddarllen Cwrt Henri Reading Room – Cyng. / Cllr. Ann Davies
ii. Un Llais Cymru – Cyng. Cllrs Anjuli Davies and/a O. Gruffydd
iii. Ysgol Cwrt Henri School – Cyng / Cllr. Angela Hughes
iv. Neuadd Llangathen Hall – Cyng. / Cllr. C. Moses
DYDDIAD Y CYFARFOD NESAF / DATE OF NEXT MEETING
Penderfynwyd y byddai Cyfarfod Blynyddol nesaf Cyngor Cymuned Llangathen yn cael ei gynnal ddydd Mawrth, 20Mai 2025.
It was resolved that the next Annual Meeting of Llangathen Community Council would be held on Tuesday, 20th May 2025.
Llofnod / Signed…………………………….
Dyddiad / Date………………………………….