Minutes – Tuesday, 19th May 2015

By

CYNGOR CYMUNED LLANGATHEN / LLANGATHEN COMMUNITY COUNCIL

Minutes of the Annual General Meeting of Llangathen Community Council held on Tuesday, 19th  May 2015, at the Reading Rooms, Court Henry.

Present: Cllrs: C. Moses (chair),  E. Morgan, M. Wynne, S. Collins and H. James.

In attendance were County Cllr. Cefin Campbell and M. Rees (clerk).

15/01 DECLARATIONS OF INTEREST

Over the previous year, the following declarations of interest were registered:  

  • Cllr. C. Moses – Llangathen Hall
  • Cllr. E. Morgan – Planning Application E / 30659 – Free Range Chicken Shed
  • Cllr. H. James – Planning Application E / 30659 – Free Range Chicken Shed
  • Cllr. S. Collins – Ysgol Cwrt Henri School
  • Cllr. L. Hughes – Ysgol Cwrt Henri School
  • Cllr. M. Williams – Llanfynydd YFC

15/02 APOLOGIES

Apologies for absence were received from Cllrs. L. Hughes, G. Davies and  M. Williams.

15/03 MINUTES

It was proposed by Cllr. E. Morgan and seconded by Cllr. H. James that the minutes of the 2014 Annual General Meeting be accepted as a correct record of the proceedings.

15/04 RISK ASSESSMENT

The Risk Assessment was inspected and it was decided that no amendments to the policy were necessary.

15/05 STATEMENT OF ACCOUNTS

Copies of the accounts were circulated and discussed for the year ended 31st March 2015.  These had been internally audited by Mr D. G. Morris.  It was proposed by Cllr. E. Morgan  and seconded by Cllr. M. Wynne that the statement of accounts be accepted as correct.

15/06 ANNUAL GOVERNANCE STATEMENT

The Annual Governance Statement was read out and discussed by members. It was proposed by Cllr. S. Collins and seconded by Cllr. C. Moses that it be approved by the council.

15/07 APPOINTMENT OF CHAIRMAN

Cllr. H. James had held the position of vice Chairman for the year 2014 – 2015.  It was proposed by Cllr. M. Wynne and seconded by Cllr. C. Moses that he now take up the post of Chairman for the coming 2015 – 2016 year.  Cllr. James subsequently took the position of chair and thanked Cllr. Moses for his diligent work over the previous year.  Cllr. James also thanked the clerk for all that she has done.

15/08 APPOINTMENT OF VICE CHAIR

It was proposed by Cllr. E. Morgan and seconded by Cllr. S. Collins that Cllr. M. Wynne be appointed as Vice Chairman.  Cllr. M. Wynne accepted the post and thanked members.

15/09 MEMBERSHIP AFFILIATION

It was proposed by Cllr. E. Morgan and seconded by Cllr. H. James to continue affiliation to Un Llais Cymru and that the chairman and vice-chairman be the nominated councillors to represent quarterly Area Committee meetings and to receive newsletters, bulletins and meeting notifications etc

Carmarthenshire’s Town & Community Council Liaison Forum.

A request had been received for one representative to be a member of the Liaison Forum. It was agreed that the chair should be the representative.

15/10  TO APPOINT REPRESENTATIVES FOR VARIOUS BODIES

i.  Court Henry Reading Room  –  Cllr. M. Williams
ii. Un Llais Cymru – Cllr.  C. Moses and Cllr. H. James
iii. Court Henry School – Cllrs. S. Collins and L. Hughes
iv.  Llangathen Hall – Cllr. C. Moses

DATE AND TIME OF NEXT ANNUAL GENERAL MEETING

It was resolved that the next Annual General Meeting of Llangathen Community Council would be announced in March 2016.