Cofnodion Cyfarfod Blynyddol Cyngor Cymuned Llangathen a gynhaliwyd ddydd Mawrth  Mai 17, 2022 yn Yr Ystafell Ddarllen, Cwrt Henri.

Minutes of the Annual Meeting of Llangathen Community Council held on Tuesday, 17^th May 2022 in The Reading Room, Court Henry.

Presennol / Present:  Cyng/Cllrs.: B. Jones (chair) Ann Davies, C. Moses, E. Morgan, L. Hughes, E. Rees and A. Davies.

Hefyd yn presennol / In attendance  Cllr. Hefin Jones and Mrs M.Rees (clerc / clerk)

22/01  YMDDIHEURIADAU / APOLOGIES

There were no apologies for absence. 

22/02 DATGANIADAU O FUDDIANT / DECLARATIONS OF INTEREST

Dros y flwyddyn flaenorol  cofrestrwyd y datganiadau o fuddiant canlynol:  

Datganodd y Cyng. Ann Davies ddiddordeb yn eitem 21/38 (8) – Cyfrifon i’w talu – Y Lleng Brydeinig Frenhinol.

Datganodd y Cyng. A. Davies ddiddordeb yn eitem 21/51 (12) – Gwefan

Datganodd y Cyng. L. Hughes ddiddordeb yn eitem 21/63 (10) – Cyfrifon i’w talu – Ysgol Cwrt Henri

Datganodd y Cyng. B. Jones ddiddordeb yn eitem 21/63 (10) – Cyfrifion i’w talu – Neuadd Llangathen

Over the previous year, the following declarations of interest were registered:

Cllr. Ann Davies declared an interest in item 21/38 (8) – Accounts for payment – The Royal British Legion.

Cllr. A. Davies declared an interest in item 21/51 – Website

Cllr. L. Hughes declared an interest in item 21/63 (10) – Accounts for payment – Court Henry School

Cllr. B. Jones declared an interest in item 21/63 (10) – Accounts for payment – Llangathen Hall

22/03 COFNODION / MINUTES

Cynigiwyd gan Cyng. L. Hughes ac eiliwyd gan Cyng. B. Jones fod cofnodion y Cyfarfod  Blynyddol a gynhaliwyd ddydd Mawrth 18 Mai 2021 yn cael eu derbyn fel cofnod cywir o’r trafodion.

It was proposed by Cllr. L. Hughes  and seconded by Cllr. B. Jones that the minutes of the Annual Meeting held on 17^thNovember 2020 be accepted as a correct record of the proceedings.

22/04  DATGANIAD O GYFRIFON / STATEMENT OF ACCOUNTS

Roedd copïau o’r cyfrifon ar gael i’r Cynghorwyr ar gyfer y flwyddyn a ddaeth i ben 31 Mawrth 2022.

Roedd y rhain wedi’u harchwilio gan Mr D. G. Morris. Yn dilyn trafodaeth am y cyfrifon, cynigiodd y  Cyng. C. Moses, ac eiliwyd gan y Cyng. E. Morgan y dylid derbyn bod y datganiad o gyfrifon yn gywir.  

Llofnododd y cadeirydd a’r clerc/SAC y Datganiad Blynyddol.

Copies of the accounts were made available to Cllrs  for the year ended 31^st March 2022.  These had been audited by Mr D.G.Morris.  Following a discussion regarding the accounts, it was proposed by Cllr. C. Moses and seconded by Cllr. E. Morgan that the statement of accounts be accepted as correct.  

The chair and clerk/RFO signed the Annual Return.

22/05 ASESIAD RISG / RISK ASSESSMENT

Trafodwyd yr Asesiad Risg a chytunwyd yn unfrydol y dylai pob cofnod barhau heb unrhyw ddiwygiad.  

Llofnododd y cadeirydd y ddogfen Asesiad Risg

The Risk Assessment was discussed and it was unanimously agreed that all entries should remain with no amendments. The chair signed the Risk Assessment document.

22/06 DATGANIAD LLYWODRAETHU BLYNYDDOL / ANNUAL GOVERNANCE STATEMENT

Darllenwyd yn uchel y Datganiad Llywodraethu Blynyddol ac fe’i trafodwyd gan yr aelodau. Cynigiwyd gan y Cyng. Ann Davies ac eiliwyd gan y Cyng. E. Rees y dylai gael ei gymeradwyo gan y cyngor.

The Annual Governance Statement was read out and discussed by members. It was proposed by Cllr. Ann Davies and seconded by Cllr. E. Rees that it be approved by the council.

22/07 PENODI ARCHWILYDD MEWNOL / APPOINTMENT OF INTERNAL AUDITOR

Penderfynwyd y dylid parhau i ymgymryd â gwasanaethau’r archwilydd mewnol, sef Mr D Morris.

Y clerc i ysgrifennu at Mr Morris i ofyn a fyddai’n barod i barhau fel archwilydd mewnol y cyngor.

 It was resolved that the services of the internal auditor Mr D Morris be continued.  

The clerk to write to Mr Morris and ask if he would be prepared to continue as the council’s internal auditor.

22/08    PENODI CLERC/SWYDDOG ARIANNOL CYFRIFOL  /   APPOINT CLERK / RESPONSIBLE FINANCIAL OFFICER

Cytunwyd yn unfrydol i ailbenodi M. Rees yn Glerc/Swyddog Ariannol Cyfrifol

It was unanimously agreed to re-appoint M. Rees as Clerk/RFO

22/09  AMODAU GWAITH Y CLERC  /  CLERKS WORKING CONDITIONS

Roedd y dogfennau canlynol bellach yn eu lle:

The following documents were in place:

Contract Gwaith y Clerc              Y Swydd-ddisgrifiad                              Graddau Cyflog

Y Polisi Cwyn Gyflogaeth              Y Polisi Gwerthuso

Clerks Work Contract              Job Description                                     Pay Scales

Grievance Policy                     Appraisal Policy

Roedd gwerthusiad blynyddol y clerc wedi’i gynnal a chafodd y ddogfen ei chyflwyno a’i chymeradwyo gan y cyngor. Llofnododd y cadeirydd, yr is-gadeirydd a’r clerc y ddogfen.

The annual clerk appraisal had been carried out and the document was presented and approved by council.  The chair, vice chair and clerk signed same.

The matter of purchasing a computer for the clerk was suggested.  The clerk would give this matter some thought.

Awgrymwyd y mater o brynu cyfrifiadur i’r clerc. Byddai’r clerc yn meddwl am y mater hwn.

22/10 PENODI CADEIRYDD / APPOINTMENT OF CHAIRPERSON

Cynigiwyd gan y Cyng. Ann Davies ac eiliwyd gan y Cyng. C. Moses  bod y Cyng. E. Rees yn cael ei phenodi’n Gadeirydd.  Derbyniodd Cyng. E. Rees y swydd a diolchodd i’r aelodau.

Diolchwyd yn ddiffuant i’r Cynghorydd Beryl Jones am y gwaith diwyd yr oedd wedi’i wneud i rôl y Cadeirydd y bu ynddi ers tair blynedd.

It was proposed by Cllr. Ann Davies and seconded by Cllr. C. Moses that Cllr. E. Rees be appointed as Chair.  Cllr. E. Rees accepted the post and thanked members.  Councillor Beryl Jones was thanked most sincerely for her diligent work she had brought to the role of Chair which she had held for three years.

22/11 PENODI IS-CADEIRYDD / APPOINTMENT OF VICE CHAIR 

Cynigiwyd gan y Cyng. Ann Davies ac eiliwyd gan y Cyng. Anjuli Davies  bod y Cyng. C. Moses yn cael ei benodi’n Is-Gadeirydd.  Derbyniodd Cyng. C. Moses y swydd a diolchodd i’r aelodau.

It was proposed by Cllr. Ann Davies and seconded by Cllr. Anjuli Davies that Cllr. C. Moses be appointed as Vice Chairman.  Cllr. C. Moses accepted the post and thanked members.

22/12 AELODAETH / MEMBERSHIP AFFILIATION                   

Cynigiwyd gan y Cyng. E. Rees ac eiliwyd gan y Cyng. E. Morgan y dylai’r pwyllgor barhau â’i aelodaeth o Un Llais Cymru ac hefyd SLCC (Society of Local Council Clerks) ac mai’r Cadeirydd a’r Is-gadeirydd ddylai fod y cynghorwyr enwebedig i’w cynrychioli yng nghyfarfodydd chwarterol y pwyllgor ardal. Nhw hefyd ddylai gael y cylchlythyrau, y bwletinau a’r hysbysiadau am gyfarfodydd ac ati.  

It was proposed by Cllr. E. Rees and seconded by Cllr. E. Morgan to continue affiliation to Un Llais Cymru and SLCC (Society for Local Council Clerks) and that the chairman and vice-chairman be the nominated councillors to represent quarterly Area Committee meetings and to receive newsletters, bulletins and meeting notifications etc.

22/13  PENODI CYNRYCHIOLWYR AR GYFER AMRYWIOL GYRFF / TO APPOINT REPRESENTATIVES FOR VARIOUS BODIES

i.  Ystafell Ddarllen Cwrt Henri Reading Room  –  Cyng. / Cllr. Ann Davies

ii. Un Llais Cymru – Cyng. / Cllr. E. Rees a/and Cyng / Cllrs C. Moses

iii. Ysgol Cwrt Henri School – Cyng / Cllr. B. Jones

iv.  Neuadd Llangathen Hall – Cyng. / Cllr. C. Moses

DYDDIAD Y CYFARFOD NESAF / DATE OF NEXT MEETING

Penderfynwyd y byddai Cyfarfod Blynyddol nesaf Cyngor Cymuned Llangathen yn cael ei gynnal ddydd Mawrth, 16Mai 2023.

It was resolved that the next Annual General Meeting of Llangathen Community Council would be held on Tuesday, 16^th May 2023.

                                                Llofnod / Signed…………………………….

                                                Dyddiad / Date………………………………….

ANNUAL REPORT 2021 2022

The Community Council is made up of 8 Councillors: Beryl Jones (chair), Emyr Morgan, Ann Davies, Cled Moses Mike Wynne/Anjuli Davies – North Ward, Eiryl Rees (vice-chair), Linda Hughes, Mark Williams – South Ward.  It was with saness that the council accepted the resignation of Cllr. Mike Wynne after many years service within the parish.  Cllr. Anjuli Davies was co-opted onto the council in September 2021 and welcomed by all.  Mrs Mairwen Rees is our clerk council@llangathen.org

County Councillor Cefin Campbell regularly attends meetings, in May 2021, Cllr Campbell was successful is securing a seat in the Senedd but he continued to attend the council meetings.

Meetings are held on the third Tuesday in January, March, May, July, September and November.

Due to COVID 19, all meetings have been held remotely on Zoom.  This has not been ideal as the internet connection in the Llangathen area is intermittent, on occasions some Councillors have been unable to connect, some have lost internet connection during a meeting and on occasions some of us have “frozen”.  However, we have made the best of a bad situation.  When restrictions allow, face to face meetings will resume and these will probably be held in the Reading Room, Court Henry and possibly with telephone access for those not wishing to attend in person.

Our precept for 2021/2022 was £7,200

We get invoiced annually for the Footway Lighting within the parish, £994.92

Also, lanterns were changed to LED and for this an eight year loan was taken out with Carmarthenshire County Council – an annual invoice of £688.06  commencing 2021/2022

D G Morris accountant is the internal auditor.

An annual clerk appraisal is carried out and the clerks working conditions and contract has been finalised.

Local maintenance comprises of grass cutting on the village green in Broad Oak, and Cllrs and local residents look after the flower boxes.

There is a website www.llangathen.org.uk  and the management of this site has been transferred to We Dig Media.

The annual external audit has been unfortunately hindered, this is partly due to COVID and to Wales Audit taking over the role and having a backlog of audits to deal with. Wales Audit are now dealing with the 2019 2020 accounts.

The Community Council are members of One Voice Wales and Society of Local Council Clerks, who provide a wealth of information and advise as well as providing training opportunities related to the Councillor role.

The council keeps up to date with an array of policies.

Communication between Councillors and Clerk is via e-mail, telephone and post.

Communication between the community and Community Council is via Notice Boards, Website, face to face communication including via clubs and organisations.

Litter and Dog Fouling has been an issue in some areas of the parish, this has been reported and is ongoing.  Signs have been provided and sited in some areas.

The A40 trunk road remains a concern and steps are ongoing to better conditions.  The A40 at Drylwyn Square has been resurfaced.

Some work has been done to remedy the unkempt appearance of the BT Exchange building, but much more needs to be done.

Road conditions including pot holes and blocked drains continue to be reported to Carmarthenshire County Council with some success but it is an ongoing matter.

Street Lighting issues are reported promptly.

A suggestion to incorporate a bus stop into the plans of SiopNEWydd, Dryslwyn has been submitted to the committee.

Planning Applications within the parish are monitored and comments forwarded to Carmarthenshire County Council.

B. Jones (chair)                                                           M. Rees (clerk)

Adroddiad Blynyddol 2021 2022

Mae’r Cyngor Cymuned yn cynnwys 8 Cynghorydd: Beryl Jones (cadeirydd), Emyr Morgan, Ann Davies, Cled Moses, Mike Wynne/Anjuli Davies – Ward y Gogledd, Eiryl Rees (is-gadeirydd), Linda Hughes, Mark Williams – Ward y De. Gyda phwyll y derbyniodd y cyngor ymddiswyddiad y Cyng. Mike Wynne ar ôl blynyddoedd o wasanaeth o fewn y plwyf.  Cafodd Anjuli Davies ei chyfethol i’r cyngor ym mis Medi 2021 ac fe’i croesawyd gan bawb. Mrs Mairwen Rees yw ein clerc council@llangathen.org

Mae’r Cynghorydd Sir Cefin Campbell yn mynychu cyfarfodydd yn rheolaidd, ym mis Mai 2021, llwyddodd y Cynghorydd Campbell i sicrhau sedd yn y Senedd ond parhaodd i fynychu cyfarfodydd y cyngor.

Cynhelir cyfarfodydd ar y trydydd dydd Mawrth yn Ionawr, Mawrth, Mai, Gorffennaf, Medi a Thachwedd.

Oherwydd COVID 19, mae pob cyfarfod wedi’i gynnal o bell ar Zoom.

Nid yw hyn wedi bod yn ddelfrydol gan fod y cysylltiad rhyngrwyd yn ardal Llangathen yn ysbeidiol, ar adegau mae rhai Cynghorwyr wedi methu cysylltu, rhai wedi colli cysylltiad rhyngrwyd yn ystod cyfarfod ac ar adegau mae rhai ohonom wedi “rhewi”. Fodd bynnag, rydym wedi gwneud y gorau o sefyllfa wael. Pan fydd cyfyngiadau’n caniatáu, bydd cyfarfodydd wyneb yn wyneb yn ailddechrau ac mae’n debyg y bydd y rhain yn cael eu cynnal yn yr Ystafell Ddarllen, Cwrt Henri ac o bosibl gyda mynediad ffôn i’r rhai nad ydynt yn dymuno bod yn bresennol yn bersonol.

Ein praesept ar gyfer 2021/2022 oedd £7,200

Cawn anfoneb yn flynyddol am y Goleuadau Troedffordd o fewn y plwyf, £994.92

Hefyd, newidiwyd llusernau i LED ac ar gyfer hyn cymerwyd benthyciad wyth mlynedd gyda Chyngor Sir Caerfyrddin – anfoneb flynyddol o £688.06 yn dechrau 2021/2022

D G Morris cyfrifydd yw’r archwilydd mewnol.

Cynhelir gwerthusiad clercod blynyddol ac mae amodau gwaith a chytundeb y clercod wedi’u cwblhau.

Mae gwaith cynnal a chadw lleol yn cynnwys torri gwair ar lawnt y pentref yn Broad Oak, ac mae Cynghorwyr a thrigolion lleol yn gofalu am y blychau blodau.

Mae gwefan www.llangathen.org.uk  ac mae rheolaeth y wefan hon wedi’i throsglwyddo i We Dig Media.

Yn anffodus, mae’r archwiliad allanol blynyddol wedi’i lesteirio, mae hyn yn rhannol oherwydd COVID a’r ffaith bod Archwilio Cymru wedi cymryd drosodd y rôl a bod ganddo ôl-groniad o archwiliadau i ddelio â nhw. Mae Archwilio Cymru bellach yn delio â chyfrifon 2019 2020.

Mae’r Cyngor Cymuned yn aelodau o Un Llais Cymru a Chymdeithas Clercod Cynghorau Lleol, sy’n darparu cyfoeth o wybodaeth a chyngor yn ogystal â darparu cyfleoedd hyfforddi sy’n ymwneud â rôl Cynghorydd.

Mae’r cyngor yn cael y wybodaeth ddiweddaraf drwy amrywiaeth o bolisïau.

Mae cyfathrebu rhwng Cynghorwyr a Chlerc trwy e-bost, dros y ffôn a’r post.

Mae cyfathrebu rhwng y gymuned a’r Cyngor Cymuned trwy hysbysfyrddau, gwefan, cyfathrebu wyneb yn wyneb gan gynnwys trwy glybiau a sefydliadau.

Mae Sbwriel a Baw Cwn wedi bod yn broblem mewn rhai ardaloedd o’r plwyf, mae hyn wedi’i adrodd ac mae’n parhau. Mae arwyddion wedi’u darparu a’u lleoli mewn rhai ardaloedd.

Mae cefnffordd yr A40 yn parhau i fod yn bryder ac mae camau yn mynd rhagddynt i wella amodau. Mae wyneb newydd wedi ei osod ar yr A40 yn Sgwâr Dryslwyn.

Mae rhywfaint o waith wedi’i wneud i wella ymddangosiad blêr adeilad Cyfnewidfa BT, ond mae angen gwneud llawer mwy.

Mae cyflwr ffyrdd gan gynnwys tyllau a draeniau wedi’u blocio yn parhau i gael eu hadrodd i Gyngor Sir Caerfyrddin gyda pheth llwyddiant ond mae’n fater parhaus.

Rhoddir gwybod yn brydlon am faterion Goleuadau Stryd.

Mae awgrym i ymgorffori safle bws yng nghynlluniau SiopNEWydd, Dryslwyn wedi ei gyflwyno i’r pwyllgor.

Mae Ceisiadau Cynllunio o fewn y plwyf yn cael eu monitro ac anfonir sylwadau at Gyngor Sir Caerfyrddin.

B. Jones (chair)                                                           M. Rees (clerk)